Posting #13-2025
Posting 13 – 2025
December 10th, 2025
Constitution Amendments
This is formal notice of ratified amendments to the IAFF Local 1212 Constitution. These enacted amendments were discussed, debated and voted on at our General Membership Meeting, on Wednesday, November 12th, 2025, at 1900 hrs (7:00 PM) at the Hansa Haus.
Ratified Amendments
All proposals passed with overwhelming support. Thank you to all who came out to engage in the discussions and cast your ballots. See below the complete list of amendments.
ARTICLE 1 – GENERAL
SECTION 1.1 – General
The purpose of these policies is to safeguard and make transparent the financial activities and affairs of the Association.
A.F.P.s will not contradict the Constitution and By-Laws of M.F.F.A. – Local 1212 or the Constitution of the I.A.F.F. or any Canadian Revenue Agency (CRA) rules.
Once approved, in a manner consistent with the Constitution and By-Laws of M.F.F.A. – Local 1212, the Officers of the Association will be required to conduct all of the Association’s financial activities in accordance with the A.F.P.s.
The introduction of new A.F.P.s and/or the amendment of existing A.F.P.s will be done in accordance with Article 11 Section 3 of the Constitution and By-Laws of M.F.F.A. – Local 1212.
The exception to this rule is the Annual Budget. The Annual Budget as described in Article 2 forms part of the A.F.P.s and is approved by the Membership at the November January General Membership and Executive Meetings. Voting on the Annual Budget is conducted by using a show of hands for each line item detailed.
SECTION 1.5 – A.F.P. Auto Updates
Amounts stated within the A.F.P.s that are based on the Collective Agreement’s salary end rates and/or other rates CRA rates (ie meals & mileage) will be automatically updated when the Collective Agreement amounts are changed. new rates take effect.
The update date will be the date that the change is adopted and implemented by the Executive Officers of the Association. Ie. This will normally be the date that the Association and the Employer agree to the new rate, or when CRA rates take effect.
ARTICLE 3 – HONORARIUMS
SECTION 3.1-General
Honorariums will be paid to the Association positions on a monthly or annual basis as specified in this Article. These payments are subject to Income Tax Regulations.
An Income Tax Factor (I.T.F.) of 1.57 has been applied to each of the formulas.
Honorariums based on the Bi-Weekly Rate are entitled to retroactive payments.
The Treasurer may elect to utilize an external payroll service.
New and Outgoing members to these positions will have their honorariums pro-rated to the day effective the date they commence or terminate their position. Where any Local 1212 member serves as a Principal Officer and receives an honorarium as an Officer, they shall not be entitled to receive Day Rates or a second honorarium for servicing on another committee.
SECTION 3.2 – Bi-Weekly Rate
The formula for calculation of the Bi-Weekly Rate is as follows:
1st Class Fire Fighter End Rate /26 Pay periods = Bi-Weekly Rate
JANUARY 1, 2024 Bi-Weekly Rate: $114,483/26 = $4,403.19
SECTION 3.3 – Principal Officers
To be paid on the 15th of each month or the Friday before the 15th if it falls on a Saturday or Sunday.
PRESIDENT 70% of 1st Class Rate/12 = Monthly Gross Honorarium
5.5 X 1/10 X Bi-Weekly Rate X I.T.F. = Monthly Gross Honorarium
Honorarium: 5.5 X 1/10 X $3,932.69 X 1.57 = $3,395.87
SECRETARY 57.5% of 1st Class Rate/12 = Monthly Gross Honorarium
5.0 X 1/10 X Bi-Weekly Rate X I.T.F. = Monthly Gross Honorarium
Honorarium: 5.0 X 1/10 X $3,932.69 X 1.57 = $3,087.16
TREASURER 51% of 1st Class Rate/12 = Monthly Gross Honorarium
4.0 X 1/10 X Bi-Weekly Rate X I.T.F. = Monthly Gross Honorarium
Honorarium: 4.5 X 1/10 X $3,932.69 X 1.57 = $2,778.44
VICE PRESIDENT 51% of 1st Class Rate/12 = Monthly Gross Honorarium
4.0 X 1/10 X Bi-Weekly Rate X I.T.F. = Monthly Gross Honorarium
Honorarium: 4.5 X 1/10 X $3,932.69 X 1.57 = $2,778.44
EXECUTIVE OFFICER 51% of 1st Class Rate/12 = Monthly Gross Honorarium
4.0 X 1/10 X Bi-Weekly Rate X I.T.F. = Monthly Gross Honorarium
Honorarium: 4.5 X 1/10 X $3,932.69 X 1.57 = $2,778.44
SECTION 3.4 – Health & Safety, WFI and WSIB Committee
To be paid on the 15th of each month or the Friday before the 15th if it falls on a Saturday or Sunday.
CHAIRPERSON 11% of 1st Class Rate/12 = Monthly Gross Honorarium
1.5 X 1/10 X Bi-Weekly Rate X I.T.F. = Monthly Gross Honorarium
Honorarium: 1.5 X 1/10 X $3,932.69 X 1.57 = $926.14
MEMBER 4% of 1st Class Rate/12 = Monthly Gross Honorarium
0.5 X 1/10 X Bi-Weekly Rate X I.T.F. = Monthly Gross Honorarium
Honorarium: 0.5 X 1/10 X $3,932.69 X 1.57 = $308.71
SECTION 3.5 – Other Executive Committee
To be paid on the 15th of each month or the Friday before the 15th if it falls on a Saturday or Sunday.
Executive Assistant 1 20% of 1st Class Rate/12 = Monthly Gross Honorarium
2.5 X 1/10 X Bi-Weekly Rate X I.T.F. = Monthly Gross Honorarium
Honorarium: 2.5 X 1/10 X $3,932.69 X 1.57 = $1,543.58
Executive Assistant 2
2.5 X 1/10 X Bi-Weekly Rate X I.T.F. = Monthly Gross Honorarium
Honorarium: 2.5 X 1/10 X $3,932.69 X 1.57 = $1,543.58
SECTION 3.6 – OTHER COMMITTEES
To be paid on the 1st meeting of the fiscal year (November) for the year in advance.
Members in receipt of these moneys, who do not complete the year for whatever reason will be required to return to the Association any amounts, prorated to the amount of time not served in the position.
TELEVISION COMMITTEE CHAIR
$400.00 x 1.57 = $628.00
VACATION COMMITTEE CHAIR 0.60% of 1st Class Rate = Annual Gross Honorarium
$400.00 x 1.57 = $628.00
ARTICLE 4 – SUBSTITUTION RATES
SECTION 4.1 – SUBSTITUTION
Members will receive the rate detailed below when they are authorized by an Executive Officer to work for another Member. Authorization will be based only on the grounds that the substituted Member requires the time to perform the business of the Association.
These payments are subject to Income Tax Regulations.
An Income Tax Factor (I.T.F.) of 1.57 has been applied to each of the formulas.
Substitution rates will be paid based on the salary being paid at the time of the substitution for the hours substituted and will not be eligible for retroactive payments.
The formula for calculation of Substitution Rate is as follows: Position’s Salary / 91
Eg. 1st Class: $114,483/91 = $1,258.05 Capt. $137,379.60/91 = $1,509.67
1st Class / number of pay periods/ hours per pay period x Rank Differential = Sub Rate
Ie. Captain would be:
1/14 X $3013.50 X 1.57 X 116% = $392.01
| HOURLY | |
| 1ST CLASS | $47.77 |
| CAPTAIN | $65.85 |
| DISTRICT CHIEF | $63.54 |
| OTHER RANKS AT THE APPROPRIATE PERCENTAGES | |
ARTICLE 5 – DAILY RATES
Members conducting the business of the Association may be approved by an Executive Officer to receive a Daily Rate or part thereof.
Payment will be the face value in the currency of the Country in which the business was conducted.
These payments are subject to Income Tax Regulations.
An Income Tax Factor (I.T.F.) of 1.57 has been applied to each of the approved rates.
| DAILY RATE | |
| Full Day (+5 hours) | $100.00 $140.00 |
| ½ Day (5 hours or less) | $50.00 $70.00 |
ARTICLE 6 – TRAVEL EXPENSES
Members conducting the business of the Association when approved by an Executive Officer will receive a Travel Expense reimbursement as detailed below.
It is expected that members will pool where practical.
It is expected that members will use the least expensive method of travel where practical and will only be reimbursed by the amount of lower cost method if they choose not to use it.
In order to make a claim, the Member must have used his/her own vehicle or incurred the expense. Incurred expenses such as airfare must be supported with documentation.
Mileage will be paid at the current City CRA rate:
| MILEAGE | |
| Per Kilometer | $0.58 |
Mileage is based on the honor system.
Mileage will not be paid to any Member for attendance at an Executive Committee Meeting or a General Membership Meeting. Mileage rate indicated is current as of October 6, 2010.
Costs associated with travel on the 407 or any other toll route related to Association business will be a reimbursable expenditure for the Executive Officers. This amount will be included within the operational budget. Executive Officers seeking reimbursement must submit valid receipts with expense reports monthly.
ARTICLE 7 – MEAL EXPENSES
Members conducting the business of the Association when approved by an Executive Officer will receive a Meal Expense reimbursement as detailed below.
CRA Rate: January 1, 2025. $23/meal to a maximum of $69/day
Payment will be the face value in the currency of the Country in which the business was conducted.
| Breakfast | $ 15.00 |
| Lunch | $ 20.00 |
| Dinner | $ 35.00 |
Documentation will not be required for these base amounts.
Meals exceeding these amounts when approved by an Executive Officer will be accepted but must have supporting documentation.
ARTICLE 8 – STEWARD FEES
Stewards or their alternates will receive an honorarium for attending either the Executive Committee Meeting or the General Membership Meeting, each of which is held once a month except July and August. The honorarium will be paid upon attendance at the meeting.
They will not be required to submit an expense report for this reimbursement.
They will be required to complete the attendance sheet.
They are not entitled for any other claims for such attendance (subs, mileage, meals, etc). They are expected to return to their respective workplaces and update the members they represent.
Steward 4% of 1st Class Rate/12 = Monthly Gross Honorarium
0.5 X 1/10 X Bi-Weekly Rate X I.T.F. = Monthly Gross Honorarium
Honorarium: 0.5 X 1/10 X $3,932.69 X 1.57 = $308.71
This amount is subject to the Income Tax Regulations,
ARTICLE 10 – MEMBER FITNESS PROGRAMS. *DELETE*
SECTION 10.1 – Station Equipment
The Association will supply each new Fire Station with a universal fitness machine and a set of dumbbells.
The Association will conduct periodic maintenance inspections of this equipment and will provide repairs when necessary.
Station members are expected to respect this property and perform general cleaning and care of the equipment.
Station members should report any equipment problems to the Fitness Committee Chairman or an Executive Officer.
SECTION 10.2 – Health Club Subsidy
The Association will pay ½ of the cost, after the City Employee discount, of a basic membership to a City of Mississauga Fitness Club for the following members:
City Hall Day Staff
Training Clerical
Administration Clerical
Proof of payment and membership must be submitted to the Treasurer.
ARTICLE 11 – STATION ADVANCES/GRANTS
SECTION 11.1 – Station Advances
The Association will advance up to $1,500.00 to any fire station or work location for the purchase of any capital item. (Ie. Pop machine, BBQ etc.) The invoice must be supplied to the Treasurer. Repayment of the advance by the members benefiting will be by equal monthly installments and the entire amount is to be repaid within 12 months from the date of the advance.
The capital item purchased remains the property of the Association until the advance is paid in full. The Association will have no claims to revenue that the capital item may generate. The Association reserves the rights to sell or take back the capital item if the repayments are in default.
The Association will not be responsible for any maintenance or repairs for the capital item. To be eligible for the advance, the station or work location must have a Shop Steward. It will be the Steward’s responsibility to make the monthly remittances to the Association.
ARTICLE 12 – MEMBER GOOD AND WELFARE
In the event of a member passing – active or retired, or immediate family member passing, will be dealt with the greatest of dignity and discretion by the Executive Board.
SECTION 12.3- Death of a Family Member
This policy will be administered by the Shop Steward or in his/her absence, an Executive Officer. All Members are urged to notify one of the above when they are made aware of a situation to which this policy applies.
Family member means; Spouse, Common-law Spouse, Children, Father, Mother, Sister and Brother.
The Association will provide to the Member, a card of sympathy and a Bible or, if requested, a $25.00 donation to the charity of the members choosing.
SECTION 12.4 – Non-Duty Death of an Active Member
This policy will be administered by the Executive Officers.
All Members are urged to notify one of the above when they are made aware of a situation to which this policy applies.
The Association will provide to the Family of the Member, a card of sympathy and a Bible or, if requested, a $25.00 donation to the charity of their choosing.
The Executive Officers and the Funeral Protocol Committee in consultation with the family will determine the appropriateness of a vigil, Honor Guard, Active Member transportation and/or a wake.
The maximum allowable expenditure will be $1,000.00.
SECTION 12.5 – Duty Death of an Active Member(s)
This policy will be administered by the Executive Officers.
The Association will provide to the Family(ies) of the Member(s), a card of sympathy and a Bible or, if requested, a $25.00 donation to the charity of their choosing.
The Executive Officers, the Funeral Protocol Committee and possibly the I.A.F.F. Funeral Protocol Committee in consultation with the family(s) will determine the appropriateness of a vigil, Honor Guard, Active Member transportation, and/or a wake.
Placing an expenditure limit on such an event is not possible.
The Executive Officers commit to the Membership a full disclosure policy on as timely basis as is possible.
The Executive Officers also commit to the Membership that the financial stability of the Association will not be put at risk due to the arranging of such an event.
ARTICLE 13 – COMMUNICATIONS
SECTION 13.1 –Mobile Device Plan for Executive Officers The Association will provide the Executive Board Officers with a cell phone or smart phone device and a usage plan that is reasonable for its expected use.The Executive Board Member will reimburse the Association for any personal usage that result in additional billings to the Association.
SECTION 13.2 – Other Services The Association will provide for the Executive Assistant, as determined by the President, based on workload and assignments, a smart phone and percentage of a usage plan that is reasonable for the use.
The Association will provide for the Chairs of H&S and WFI Committees, including the Chair and members of the WSIB committee, the cost of their phone/data usage plan, up to $80.00 per month as determined by the President, based on workload and assignments. This does not preclude repayment for documented Association business that exceeds this amount. The Committee Chair will reimburse the Association for any personal usage that result in additional billings to the Association.
The Association will provide for the members of the Health and Safety committee twenty dollars ($20) monthly to supplement the cost of a cellular device including data plan subject to the approval of the respective Committee chair.
SECTION 13.5 – Newsletter (WAG) *DELETE*
The Association will pay for the publishing and distribution of a newsletter. The newsletter will be published on at least a quarterly basis. If deemed necessary by the Executive Officers, there can be additional publishing of the newsletter.
ARTICLE 15 – EDUCATION
SECTION 15.1 – Principle
As a statement of principle, the Members of the Association support and urge the continued upgrading of skills and knowledge with respect to Association matters for its Officers and Members alike.
SECTION 15.2 – Annual Budget *DELETE*
The annual budget will be the method for the Members to approve the proposed attendances of Members to the various Conventions, Seminars, Courses and Conferences etc. that the Executive Officers have decided to attend in the upcoming year.
Where, why, when and how many are attending will be disclosed at the meeting along with a best estimate of the costs to the Association.
SECTION 15.2 – UNFORSEEN DISCRETIONARY SPENDING *DELETE*
On occasion, education events may be made available that were not known about at the time of Annual Budget.
If it is possible, the event shall be posted in the usual manner for the Membership to vote on it.
If timing does not permit a posting in the usual manner and in the opinion of the Executive Officers that the event should be attended, they have the discretion to authorize it before obtaining approval. The details of any such action will be posted in the usual manner at the 1st available opportunity. This authorization is limited to a total annual expenditure of $10,000.00. The provisions and restrictions detailed in ARTICLE 1 do not apply to this Section.
SECTION 15.3 – IAFF and OPFFA Convention
The Association will sponsor a ½ page ad in both the IAFF and OPFFA Convention’s host City’s Convention Magazine. Delegates and/or Alternates attending the I.A.F.F. Convention will be provided with two economy class fares if and only if their spouse or common-law spouse accompanies them.
ARTICLE 16 – RETIREES
SECTION 16.1 – Retiring Gift
Members who retire from the job and the Association will be provided with an I.A.F.F. L1212 Certificate. commemorative watch (ladies and gents available) and a retiree pocket crest. These will normally be presented at one of the retiree nights. Members who resign/retire from the Association in order to accept a non-union position within the department will be ineligible to receive this retirement gift.
SECTION 16.2 – Retiree Committee *DELETE*
Members who retire from the job and the Association will be provided with a retirement gift from the Association (currently IAFF 1212 certificates) an I.A.F.F. commemorative watch (ladies and gents available) and a retiree pocket crest. These will normally be presented at one of the retiree nights. Members who resign/retire from the Association in order to accept a non-union position within the department will be ineligible to receive this retirement gift.
SECTION 16.3 – Retiree’s Night
The Association will support in principle, the continuance of a retiree’s night being held 2 times once per year. in order to allow all current retirees to choose the event at which they are to be honored. Funding for the event should not be necessary since it generates enough revenue to self-sustain itself. Should financial support be required at some point, the Retiree Committee is to approach the Executive Committee so that the matter can be posted for the Membership vote on.
SECTION 16.4 – Death of a Retiree
This policy will be administered by one of the Executive Officers. All Members are urged to notify one of the above when they are made aware of a situation to which this policy applies.
The Association will provide to the family of the Retired Member, a card of sympathy and a Bible.
Given the make-up of today’s world, a Bible may not be appropriate. The grieved family may, at their option, elect to have the Association make a $25.00 donation to the charity of their choosing.
The Funeral Protocol Committee in consultation with the family will determine the appropriateness of a vigil, Honor Guard, Active Member transportation and/or a wake.
The maximum allowable expenditure will be $500.00.
ARTICLE 19 – ASSOCIATION CREDIT CARD *DELETE*
An Association credit card shall be secured for each of the 5 Principal Officers and the Executive Assistant for the purpose of conducting approved Association business and routine expenditures such as:
- Per Capita Payments
- Seminar, Education and Course registration fees
- Convention and Symposium registration fees
- Capital investments
- Travel (Accommodations, airfare, vehicle rentals)
Responsibility rests with the Local 1212 Treasurer to ensure that each transaction falls within the approved conditions, and all payments to the credit agency shall be on or before the posted due date so as not to incur any interest charges. Any Officer vacating his/her office shall immediately surrender their card to the Treasurer. In the event that the Treasurer vacates his/her officer the card shall be immediately surrendered to the Secretary.
These changes will be implemented effective January 1, 2026
In Solidarity,
Chris Varcoe
President
Mississauga Fire Fighters Association
IAFF 1212